Elections Specialist
Smithfield, NC Smithfield, NC Full-time Full-time $38,172 - $64,892 a year $38,172 - $64,892 a year 21 hours ago 21 hours ago 21 hours ago Description The Johnston County Board of Elections has an immediate opening for an Elections Specialist.
Please note:
Final applicants are subject to pre-employment drug screen, criminal records and DMV check.
A screening will be completed to include state certification status.
Please document all work history relevant to the position for which you are applying.
Determination of qualifying for the position and salary may be based on years of experience listed on the application itself, not in supplemental documents attached.
Failure to document complete work history may affect qualification determination and salary.
Electronic applications cannot be amended once submitted.
Located in the eastern half of North Carolina and part of the Research Triangle Region, Johnston County is part of the fastest growing region of the state.
Johnston County is the fastest growing county in the state with a population of 216,000 residents.
Hiring salary range is commensurate with experience and excellent benefits package available.
Benefits include:
Health Dental Vision Retirement 401k Paid holidays Sick leave/ Vacation leave & more Duties and Responsibilities Employee performs administration/technical duties during the various cycles of the voter registration process.
Employee is responsible for processing voter registration applications, accepting candidate-filing forms, and assisting the public as needed.
All duties are related to the administration of elections to ensure that all local, state, and federal laws are observed.
During the election times, this position requires a flexible schedule, with the ability to work extra hours including early morning, evenings, and weekend hours.
All work performed under the regular supervision of the Elections Director.
Assist the public with services offered by the Board of Elections; answers main telephone and directs incoming calls to the appropriate person.
Register citizens to vote in the county; processes Voter Registration Applications and assist with processing returned verification, NCOA, and confirmation cards.
Responsible for maintaining all NVRA (National Voter Registration Act) Agency Forms and Voter Registration Applications provided by DSS, WIC, and Vocational Habilitation.
Assist local candidates with filing for office, which includes accepting notices, filing forms, and fees from candidates.
Receipts campaign reports and notarizes when required.
Assist in updating Johnston County Board of Elections website, Johnston County Elections Officials Directory, and all other websites used for training and information.
Assist in maintaining all social media websites for the office; utilizes sites to provide up to date information to the public, including voter outreach.
Coordinates and trains the Multi Partisan Assistance Team (MAT), which provides assistance with mail-in absentee voting and other services to voters living at facilities such as hospitals, clinics, and nursing homes.
Assist in the audit process and determines the deposition of provisional ballots.
Assist in the packing of precinct election supplies for each election, as well as early voting supplies for one-stop locations.
Responsible for the processing and organization of all incoming and outgoing departmental mail.
Assist in each instructional training for precinct officials for each election.
Assist the public and schools with voter registration drives.
Assist in preparing and conducting federal, state, county, and municipal elections.
Assists with auditing of election returns and voter history reconciliation.
Assist the Elections Administrator in processing and mailing of absentee ballots.
Assist with editing and verifying GEOCode database to ensure electoral boundaries are accurate.
Assist in monitoring and maintaining GEOCode databased on electoral boundaries maps for accuracy.
Performs related work as required and assigned by the elections director.
Notary Public Certification or the ability to obtain certification in the time specified by the Board of Elections.
Possession of a valid North Carolina driver's license and the ability to travel, as needed, to polling locations within the County, as well as the Post Office.
Ability to work within tight timelines in a fast-paced setting and work extra and/or flexible hours, especially during an election Performs additional related duties as required Physical Requirements:
Must be able to perform the basic life operational skills of stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, talking, hearing, and repetitive motions.
Must be able to perform light to medium work, exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or a negligible amount of force constantly to move objects.
Must possess visual acuity to prepare and analyze data and figures, operate a computer terminal, do extensive reading, and proofread work.
Knowledge, Skills and Abilities Comprehensive knowledge of federal, state & local citizenship and voting registration laws and regulations.
Thorough knowledge of North Carolina Statues and Board of Election guidelines governing the election process Knowledge of the state election information management system (SEIMS) software Considerable knowledge of Microsoft Office, including Excel, and Adobe software Ability to communicate effectively in both oral and written forms, and provide information correctly and concisely Ability to develop and maintain effective working relationships with voters, precinct officials, candidates, news media, election staff and the general public Ability to work independently and effectively within strict time constraints during the preparation and conduct of elections Ability to prepare, present training information, and articulately speak publicly to large groups of people.
Ability to create well-written and visually pleasing documents Thorough knowledge of standard office practices, procedures and equipment Desired Education and Experience Graduation from high school with preferably three or more years of administrative experience, or any equivalent combination of education and experience.
Group Health Insurance Johnston County provides full time and part time permanent employees working 20 plus hours per week with Health Insurance coverage with Aetna.
Premiums will be pro-rated based on the number of hours worked.
Aetna offers a Core Plan and Plus Plan with in-network and out-of-network benefits.
The monthly premiums are as follows:
Core Plan Full time employee coverage for the Core Plan is paid at 100% by the County.
Employee plus 1 child, $225 Employee plus 2
children, $450 Employee plus spouse, $540 Employee plus family coverage, $605 Plus Plan Employees can elect to upgrade to the Plus Plan which also offers in-network and out-of-network benefits with lower deductibles and co-payments than the Core Plan.
Employee coverage for the Plus Plan is $80 per month.
Employee plus one child, $330 Employee plus 2
children, $585 Employee plus spouse, $695 Employee plus family coverage, $800 Health insurance becomes effective for employees the first day of the month following the 30th day of employment.
Group Dental Insurance Johnston County provides full time and part time permanent employees working 20 plus hours per week the option to purchase Dental Insurance from MetLife.
Two options are available to employees.
The first option, called the Low Plan, allows you to have dental services performed by a dentist of your choosing.
Services performed under this plan are paid in accordance with usual, customary and reasonable rates at lower percentages than on the High Plan.
The monthly premiums for this plan are as follows:
Employee only $31.
25 Employee plus spouse $55.
85 Employee plus 1 child $55.
85 Employee plus 2
children $75.
01 Family $87.
12 The second option, or High Plan, also allows that your dental services be performed by a dentist of your choosing.
Services performed under this plan are paid in accordance with usual, customary and reasonable rates at higher percentages than on the Low Plan.
The monthly premiums are as follows:
Employee only $45.
53 Employee plus 1 child $88.
53 Employee plus spouse $88.
53 Employee plus 2
children $126.
41 Family $155.
95 Dental Insurance becomes effective for employees the first day of the month following the 30th day of employment.
Group Life Insurance Johnston County provides term Life Insurance through Reliance Standard Life for full time and part time permanent employees working 20 or more hours per week.
Life insurance is paid for you by Johnston County and pays your beneficiary one time your annual salary not to exceed $200,000 in the event of your death.
Accidental death and dismemberment coverage is also provided.
You can purchase optional dependent coverage at a rate of $0.
70 cents per month for coverage on an unlimited eligible number of dependents.
Optional dependent coverage provides $2,500 to you in the event of the death of a spouse or child 6 months to age 19 or age 25 if a full time student.
Life Insurance becomes effective the first day of the month following 30 days of employment.
Voluntary supplemental term life insurance coverage for you, your spouse or your dependent children is also available through Reliance Standard Life - please see the Human Resources Department for more details.
Short Term Disability Insurance Johnston County provides active full time permanent employees working 30 plus hours per week the option to purchase Short Term Disability Insurance through UNUM.
Short Term Disability Insurance covers 60% of employee's weekly salary with a maximum of $600 per week in the event of a non-work related injury or illness for up to 52 weeks.
Benefit begins after 30 days.
If elected during initial enrollment, pre-existing conditions are waived.
If you choose to enroll at a time other than initial enrollment, then you must complete an Evidence of Insurability in which pre-existing conditions are no longer excluded.
Short Term Disability is available at a monthly cost of $0.
79 per $10.
00 of weekly benefit.
125 Flexible Benefit Plan Pre-tax deductions for Medical, Dental and Dependent Care costs.
Employees are eligible to participate in Dependent Day Care and Health/Dental Reimbursement accounts effective the first day of the month following the 30th day of employment.
401(k) and 457(b) Johnston County provides full time and part time permanent employees working 20 plus hours per week with a 401(k) Supplemental Retirement Income Plan through Prudential Retirement Services.
The county will match up to 5% of the employee's annual salary to the 401(k), following a one-year waiting period for non-sworn employees hired on July 1, 2007 or later.
Vesting is immediate.
Employees can make monthly voluntary pre-tax and/or after-tax contributions to the 401(k) immediately upon hire with no waiting period.
In addition, Johnston County provides full time and part time permanent employees working 20 plus hours per week with a voluntary 457(b) Deferred Compensation Plan through Prudential Retirement Services.
With this plan, you can defer part of your income for retirement by contributing pre-tax and/or after-tax dollars.
The maximum annual contribution for both plans is $19,500 ($26,000 with age 50 or older) for calendar year 2020.
Both plans offer a choice of investment options ranging from conservative to aggressive, loan provisions and unmatched personal service.
NC Local Governmental Employee's Retirement System As a local government employee, you are required to participate in the North Carolina State Government Retirement System which acts much like a 401(k).
You will be automatically enrolled at date of hire and will contribute a mandatory pre-tax 6% of your monthly income into the plan.
The employer shares in the cost of retirement benefits.
The benefits received at retirement are based on your salary, age and years of service.
You are vested after 5 years of creditable service.
The Retirement System also includes a Life Insurance Plan or Death Benefit which is paid by the county.
Your named beneficiary receives a single lump sum payment equal to highest 12 months salary in a row during 24 months prior to death and can be no less than $25,000 but no more than $50,000.
Your named beneficiary is only eligible for the Death Benefit if you completed one year of employment and were a contributing member to the system for one year.
Holidays The policy of the county is to follow the holiday schedule as published by the State of North Carolina each year.
The following holidays are observed:
New Year's Day, Martin Luther King, Jr.
Day, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day and the day after and three (3) days at Christmas.
Vacation Each full and part-time permanent employee of the County shall earn vacation at the following schedule, prorated by the regular number of hours in the workweek:
Year of Service:
Days Accrued Per Year:
0 - 4 12 5 - 9 15 10- 14 18 15 plus 20 Service with other governmental units under the NC Retirement Systems may be applied only if the service is continuous from the immediately preceding unit of government.
Employees shall be allowed to take accumulated vacation leave after six (6) months of service.
Vacation leave may be accumulated without any applicable maximum until December 31 of each year.
Effective the last payroll in the calendar year, any employee with more than 30 days of accumulated leave shall have the excess accumulation transferred to sick leave so that only 30 days are carried forward to January 1 of the next calendar year.
Sick Leave Sick leave shall accrue at a rate of one day per month of service or twelve days per year.
Sick leave for full and part-time permanent employees working other than the basic work schedule shall be prorated by the regular number of hours in the workweek.
Sick leave will be cumulative for an indefinite period of time and may be converted upon retirement for service credit.
New employees with continuous employment from another unit of government under the NC Retirement System may transfer sick leave after successfully completing their probationary period.
Tuition Assistance Program Full-time permanent employees who have completed initial probation may apply for tuition reimbursement for courses taken on their own time, which will improve their skills for their current job or prepare them for promotional opportunities within the County service.
Tuition, registration, and fees are eligible expenses.
Employees may be reimbursed up to $500 per fiscal year upon satisfactory course completion.
Requests must be approved and are subject to availability of funds.
Miscellaneous Mileage reimbursement, membership in the State Employee's Credit Union, and various sick & accident insurance policies through Colonial and American Family Life are also available.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
Please note:
Final applicants are subject to pre-employment drug screen, criminal records and DMV check.
A screening will be completed to include state certification status.
Please document all work history relevant to the position for which you are applying.
Determination of qualifying for the position and salary may be based on years of experience listed on the application itself, not in supplemental documents attached.
Failure to document complete work history may affect qualification determination and salary.
Electronic applications cannot be amended once submitted.
Located in the eastern half of North Carolina and part of the Research Triangle Region, Johnston County is part of the fastest growing region of the state.
Johnston County is the fastest growing county in the state with a population of 216,000 residents.
Hiring salary range is commensurate with experience and excellent benefits package available.
Benefits include:
Health Dental Vision Retirement 401k Paid holidays Sick leave/ Vacation leave & more Duties and Responsibilities Employee performs administration/technical duties during the various cycles of the voter registration process.
Employee is responsible for processing voter registration applications, accepting candidate-filing forms, and assisting the public as needed.
All duties are related to the administration of elections to ensure that all local, state, and federal laws are observed.
During the election times, this position requires a flexible schedule, with the ability to work extra hours including early morning, evenings, and weekend hours.
All work performed under the regular supervision of the Elections Director.
Assist the public with services offered by the Board of Elections; answers main telephone and directs incoming calls to the appropriate person.
Register citizens to vote in the county; processes Voter Registration Applications and assist with processing returned verification, NCOA, and confirmation cards.
Responsible for maintaining all NVRA (National Voter Registration Act) Agency Forms and Voter Registration Applications provided by DSS, WIC, and Vocational Habilitation.
Assist local candidates with filing for office, which includes accepting notices, filing forms, and fees from candidates.
Receipts campaign reports and notarizes when required.
Assist in updating Johnston County Board of Elections website, Johnston County Elections Officials Directory, and all other websites used for training and information.
Assist in maintaining all social media websites for the office; utilizes sites to provide up to date information to the public, including voter outreach.
Coordinates and trains the Multi Partisan Assistance Team (MAT), which provides assistance with mail-in absentee voting and other services to voters living at facilities such as hospitals, clinics, and nursing homes.
Assist in the audit process and determines the deposition of provisional ballots.
Assist in the packing of precinct election supplies for each election, as well as early voting supplies for one-stop locations.
Responsible for the processing and organization of all incoming and outgoing departmental mail.
Assist in each instructional training for precinct officials for each election.
Assist the public and schools with voter registration drives.
Assist in preparing and conducting federal, state, county, and municipal elections.
Assists with auditing of election returns and voter history reconciliation.
Assist the Elections Administrator in processing and mailing of absentee ballots.
Assist with editing and verifying GEOCode database to ensure electoral boundaries are accurate.
Assist in monitoring and maintaining GEOCode databased on electoral boundaries maps for accuracy.
Performs related work as required and assigned by the elections director.
Notary Public Certification or the ability to obtain certification in the time specified by the Board of Elections.
Possession of a valid North Carolina driver's license and the ability to travel, as needed, to polling locations within the County, as well as the Post Office.
Ability to work within tight timelines in a fast-paced setting and work extra and/or flexible hours, especially during an election Performs additional related duties as required Physical Requirements:
Must be able to perform the basic life operational skills of stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, talking, hearing, and repetitive motions.
Must be able to perform light to medium work, exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or a negligible amount of force constantly to move objects.
Must possess visual acuity to prepare and analyze data and figures, operate a computer terminal, do extensive reading, and proofread work.
Knowledge, Skills and Abilities Comprehensive knowledge of federal, state & local citizenship and voting registration laws and regulations.
Thorough knowledge of North Carolina Statues and Board of Election guidelines governing the election process Knowledge of the state election information management system (SEIMS) software Considerable knowledge of Microsoft Office, including Excel, and Adobe software Ability to communicate effectively in both oral and written forms, and provide information correctly and concisely Ability to develop and maintain effective working relationships with voters, precinct officials, candidates, news media, election staff and the general public Ability to work independently and effectively within strict time constraints during the preparation and conduct of elections Ability to prepare, present training information, and articulately speak publicly to large groups of people.
Ability to create well-written and visually pleasing documents Thorough knowledge of standard office practices, procedures and equipment Desired Education and Experience Graduation from high school with preferably three or more years of administrative experience, or any equivalent combination of education and experience.
Group Health Insurance Johnston County provides full time and part time permanent employees working 20 plus hours per week with Health Insurance coverage with Aetna.
Premiums will be pro-rated based on the number of hours worked.
Aetna offers a Core Plan and Plus Plan with in-network and out-of-network benefits.
The monthly premiums are as follows:
Core Plan Full time employee coverage for the Core Plan is paid at 100% by the County.
Employee plus 1 child, $225 Employee plus 2
children, $450 Employee plus spouse, $540 Employee plus family coverage, $605 Plus Plan Employees can elect to upgrade to the Plus Plan which also offers in-network and out-of-network benefits with lower deductibles and co-payments than the Core Plan.
Employee coverage for the Plus Plan is $80 per month.
Employee plus one child, $330 Employee plus 2
children, $585 Employee plus spouse, $695 Employee plus family coverage, $800 Health insurance becomes effective for employees the first day of the month following the 30th day of employment.
Group Dental Insurance Johnston County provides full time and part time permanent employees working 20 plus hours per week the option to purchase Dental Insurance from MetLife.
Two options are available to employees.
The first option, called the Low Plan, allows you to have dental services performed by a dentist of your choosing.
Services performed under this plan are paid in accordance with usual, customary and reasonable rates at lower percentages than on the High Plan.
The monthly premiums for this plan are as follows:
Employee only $31.
25 Employee plus spouse $55.
85 Employee plus 1 child $55.
85 Employee plus 2
children $75.
01 Family $87.
12 The second option, or High Plan, also allows that your dental services be performed by a dentist of your choosing.
Services performed under this plan are paid in accordance with usual, customary and reasonable rates at higher percentages than on the Low Plan.
The monthly premiums are as follows:
Employee only $45.
53 Employee plus 1 child $88.
53 Employee plus spouse $88.
53 Employee plus 2
children $126.
41 Family $155.
95 Dental Insurance becomes effective for employees the first day of the month following the 30th day of employment.
Group Life Insurance Johnston County provides term Life Insurance through Reliance Standard Life for full time and part time permanent employees working 20 or more hours per week.
Life insurance is paid for you by Johnston County and pays your beneficiary one time your annual salary not to exceed $200,000 in the event of your death.
Accidental death and dismemberment coverage is also provided.
You can purchase optional dependent coverage at a rate of $0.
70 cents per month for coverage on an unlimited eligible number of dependents.
Optional dependent coverage provides $2,500 to you in the event of the death of a spouse or child 6 months to age 19 or age 25 if a full time student.
Life Insurance becomes effective the first day of the month following 30 days of employment.
Voluntary supplemental term life insurance coverage for you, your spouse or your dependent children is also available through Reliance Standard Life - please see the Human Resources Department for more details.
Short Term Disability Insurance Johnston County provides active full time permanent employees working 30 plus hours per week the option to purchase Short Term Disability Insurance through UNUM.
Short Term Disability Insurance covers 60% of employee's weekly salary with a maximum of $600 per week in the event of a non-work related injury or illness for up to 52 weeks.
Benefit begins after 30 days.
If elected during initial enrollment, pre-existing conditions are waived.
If you choose to enroll at a time other than initial enrollment, then you must complete an Evidence of Insurability in which pre-existing conditions are no longer excluded.
Short Term Disability is available at a monthly cost of $0.
79 per $10.
00 of weekly benefit.
125 Flexible Benefit Plan Pre-tax deductions for Medical, Dental and Dependent Care costs.
Employees are eligible to participate in Dependent Day Care and Health/Dental Reimbursement accounts effective the first day of the month following the 30th day of employment.
401(k) and 457(b) Johnston County provides full time and part time permanent employees working 20 plus hours per week with a 401(k) Supplemental Retirement Income Plan through Prudential Retirement Services.
The county will match up to 5% of the employee's annual salary to the 401(k), following a one-year waiting period for non-sworn employees hired on July 1, 2007 or later.
Vesting is immediate.
Employees can make monthly voluntary pre-tax and/or after-tax contributions to the 401(k) immediately upon hire with no waiting period.
In addition, Johnston County provides full time and part time permanent employees working 20 plus hours per week with a voluntary 457(b) Deferred Compensation Plan through Prudential Retirement Services.
With this plan, you can defer part of your income for retirement by contributing pre-tax and/or after-tax dollars.
The maximum annual contribution for both plans is $19,500 ($26,000 with age 50 or older) for calendar year 2020.
Both plans offer a choice of investment options ranging from conservative to aggressive, loan provisions and unmatched personal service.
NC Local Governmental Employee's Retirement System As a local government employee, you are required to participate in the North Carolina State Government Retirement System which acts much like a 401(k).
You will be automatically enrolled at date of hire and will contribute a mandatory pre-tax 6% of your monthly income into the plan.
The employer shares in the cost of retirement benefits.
The benefits received at retirement are based on your salary, age and years of service.
You are vested after 5 years of creditable service.
The Retirement System also includes a Life Insurance Plan or Death Benefit which is paid by the county.
Your named beneficiary receives a single lump sum payment equal to highest 12 months salary in a row during 24 months prior to death and can be no less than $25,000 but no more than $50,000.
Your named beneficiary is only eligible for the Death Benefit if you completed one year of employment and were a contributing member to the system for one year.
Holidays The policy of the county is to follow the holiday schedule as published by the State of North Carolina each year.
The following holidays are observed:
New Year's Day, Martin Luther King, Jr.
Day, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day and the day after and three (3) days at Christmas.
Vacation Each full and part-time permanent employee of the County shall earn vacation at the following schedule, prorated by the regular number of hours in the workweek:
Year of Service:
Days Accrued Per Year:
0 - 4 12 5 - 9 15 10- 14 18 15 plus 20 Service with other governmental units under the NC Retirement Systems may be applied only if the service is continuous from the immediately preceding unit of government.
Employees shall be allowed to take accumulated vacation leave after six (6) months of service.
Vacation leave may be accumulated without any applicable maximum until December 31 of each year.
Effective the last payroll in the calendar year, any employee with more than 30 days of accumulated leave shall have the excess accumulation transferred to sick leave so that only 30 days are carried forward to January 1 of the next calendar year.
Sick Leave Sick leave shall accrue at a rate of one day per month of service or twelve days per year.
Sick leave for full and part-time permanent employees working other than the basic work schedule shall be prorated by the regular number of hours in the workweek.
Sick leave will be cumulative for an indefinite period of time and may be converted upon retirement for service credit.
New employees with continuous employment from another unit of government under the NC Retirement System may transfer sick leave after successfully completing their probationary period.
Tuition Assistance Program Full-time permanent employees who have completed initial probation may apply for tuition reimbursement for courses taken on their own time, which will improve their skills for their current job or prepare them for promotional opportunities within the County service.
Tuition, registration, and fees are eligible expenses.
Employees may be reimbursed up to $500 per fiscal year upon satisfactory course completion.
Requests must be approved and are subject to availability of funds.
Miscellaneous Mileage reimbursement, membership in the State Employee's Credit Union, and various sick & accident insurance policies through Colonial and American Family Life are also available.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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